This article will help you to understand in a better way to backup Outlook data. Microsoft Outlook files are stored in .pst files. Backup is not only required for .pst files but also for complete Outlook elements like Outlook shortcuts, Personal Address Book, Rules, Signatures, Stationery, Menu of toolbar customizations, nicknames etc.
How to Backup Data?
When backup is carried on, a new plug-in for MS Outlook is automatically created and this plug-in is installed with backup for Outlook.
Steps to Backup Outlook Data
Illustrative steps are given below to create a new backup using automatic plug-in:
- Open backup
- Select File >> New Backup (Ctrl + N)
- In the name field of first page, enter name for backup
- Choose the location for backup
- Now, Press the Next button
- In this way, a new plug-in for MS Outlook is created
- Now, choose the backup type
- Then, Press the Save button
- By pressing save, new backup job will appear in the backup list
- Press F6 to start backing up MS Outlook data
Long usage of Outlook lead to increase of PST file size as you keep receiving and sending many emails every day. If some change occurs in a PST file; for instance, if it receives one email, then the whole .pst file will be backed up as it is difficult to backup changes inside the .pst file. So, it is important to understand that full backup is useful. Also, make sure to limit number of backups in order to save disk space.
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